Elevating VJ Pamensky Canada Inc. with Vestra Inet's Custom ERP Solutions.
VJ Pamensky Canada Inc. is one of the primary importers and suppliers of IEC-certified WEG motors and electric motors in the country. Since its inception in 1977 in Toronto, Canada, its inventory and market have grown exponentially, serving a plethora of major industries including mining, steel production, agriculture, oil and gas and much more. Apart from supplying and distributing their quality equipment in the Canadian market, they also offer extensive, 24/7 after-sales services including scheduled maintenance and customization for specific projects.
Key Features
- Inventory with multiple database synchronization
- Full custom ERP system
- Extensive sales tracking system
- Product configurator
- Intelligent order tracking and quotation generation system
- Customized report generation
- Smart budgeting module
VJ Pamensky Canada Inc. supplies WEG electric motors to various suppliers, distributors and direct customers. They also offer machine servicing, customization and after-sales support for all their products. The company also had three database servers located in Canada, the United States, and Germany respectively. This included extensive data such as product descriptions and specifications.
All the sequential and non-sequential data from the three servers had to be consolidated in one place. To achieve this, the data from all three servers were migrated into one spot in Canada. Furthermore, already storing thousands of SKUs and information in different locations, gathering the data together was an elaborate process. Instead, with the aid of the new consolidated server, all SKUs are stored in one spot. Furthermore, as new orders are added, their information is automatically updated on the server.
The organization also required a dynamic system to auto-update details such as product specifications, prices and quotations pertaining to different countries and regions. For instance, the pricing as well as product specification of the same motor can differ widely, depending on its location, such as in North America or Europe. To mitigate this, a product configurator was devised with an in-built price and spec calculating feature. Therefore, depending on the region, the website can display accurate information and pricing without the need for manual updates.
VJ Pamensky also required a system to efficiently manage various aspects of the operation, such as budgeting, accounting, inventory management, sales tracking, customer relationships and more. Hence, a full custom ERP was designed which encompasses a dynamic inventory management system, a custom CRM module, budgeting, accounting and more.
Furthermore, to optimize and effectively manage their orders, a sales calendar was also added to the ERP system. In addition to the ERP, the company also required software or programs that can help them optimize their report generation and maintenance by creating purchase orders, work orders, invoicing and more. This was made possible with a dedicated report builder and custom report generation software, which complement the dynamic inventory management system.
Thus, VJ Pamensky Canada Inc. operates a fully integrated custom ERP system, along with a region-specific product configurator and a consolidated data server. Adding these software and systems to operations has significantly helped improve the company’s inventory management, along with a deeper understanding of sales tracking and customer requirements. Moreover, the automation of invoicing and report building has aided in improving the everyday operations of the company. Lastly, the budgeting and accounting module ensures the right allocation of capital and resources, leading to an efficient supply chain.
Custom Quote System
- Automated quote generation
- Real-time pricing adjustment
- Seamless integration with existing systems
Generating accurate quotations is an essential part of automating business operations. The basic functionality of a quotation system is to help businesses provide accurate pricing to customers instantaneously. No two orders are the same and the quotation making software needs to be advanced enough to handle these nuances. We build custom quotation systems that connect between pricing, product details and order specifics to provide your customers with the most accurate quotes, allowing them to proceed with the purchase without hesitation.
Online Ordering System
- Live inventory updates
- Custom price margins
- Quantity discounts
Development and implementation of these online ordering systems leads to seamless end-to-end order placement that significantly improves the ease of the process. Additionally, the elimination of human involvement in the ordering process reduces staffing costs, eradicates the risk of human errors, and makes the ordering systems available 24/7. Special calculator integration also drastically boosts the speed with which large, complex orders are placed and processed. The automation of this system helps reduce supply chain complexity while allowing multi-stage customizations with ease.
Product Configurator
- Real-time product view
- Automatic SKU generation
- Multiple-stage customization
- Quote generation integration
- Custom compatibility filters
Product configuration software is a smart tool that allows your customers to accurately configure products to the smallest detail before ordering them. We design custom product configuration systems to intelligently guide users in a step-by-step process, ending up with their desired product. Product modifications can be visualized in real time, enabling your customers to see the unit as each element or detail is added or deleted. This feature also enables your customers to preview the product before placing an order, giving you confidence that your customers get a positive post-purchase impression and will come to you for more business.
When we build product configurators, we account for compatibility filters and exceptions that apply automatically as your client customizes the product, ensuring incompatible or irrelevant elements are not displayed during configuration. This accounts for your unique assembly process so that your customers can be guided through the product assembly without live agent involvement.
Product configurator can be integrated with a custom quote generator feature so your customers can create a quote and adjust it at any time before placing the order. Once the product is fully configured, the system can automatically generate a unique SKU, ensuring your customer’s order details are secure and error-free and the product your client receives in the end is exactly what they ordered.
Custom Inventory Management Software
- Real-time dashboards
- Automatic conversions of metrics and currencies
- Multiple warehouse management
- Access and tracking of SKUs in all facilities
Every company operates differently in terms of inventory management. While inventory management software applications are available commercially, many of the features are either not applicable for some companies or insufficient for others. Custom inventory management software is designed and tailored to meet your exact specifications. These systems include specialized features for companies, such as compatibility with barcode and QR code scanners, relationships between assemblies with complex part combinations, connectivity to multiple warehouses and databases, real-time updates to stock levels, track using dashboards, dedicated client logins, automatic stock level updates, and more. For businesses that have suppliers in multiple countries, a custom inventory system can help with automated conversions of metrics and currencies, which is useful for uniformity while offering convenience.
Appointment Management and Scheduling Software
- Real-time automatic reminders
- Schedule production control & equipment control
- Enterprise-wide scheduling across multiple lines
Interactive calendars with custom features such as scheduling, notifications, and reminders significantly improve a company’s organizational capabilities. For each client, unique features are programmed as per their specific needs. Implementation of automatic reminders helps improve the reliability of upcoming event notifications, leaving no room for human error. These systems can also be customized to allow multi-channel appointment scheduling. The smart automation of the system makes sure that there are no missed appointments or mismanagement of a schedule. Calendar and appointment management offers a streamlined booking system with robust reporting.
Internal System Integration
- Multi-system compatibility
- Unique features tailored to client requirements
- Integration across different software languages and multiple database types
Most existing CRM, ERP, and Accounting systems lack features essential for meeting unique client needs. Additional features that met these needs were designed for clients and integrated with current systems. This improved cross-system communication and the efficiency of information sharing. This improved operational cost-efficiency and the functionality of existing software and databases. Improvements were made to systems like Microsoft NAV, QuickBooks, SAP, Tryton, Freshbooks, MCDB2000, BusinessVision, Sage, BlueLink and others.
Improvements were made to systems like Microsoft NAV, QuickBooks, SAP, Tryton, Freshbooks, MCDB2000, BusinessVision, Sage, BlueLink and others.
Automated Mailing System
- Scheduling
- Custom notifications
- Internal broadcast systems
Automated mailing systems improve the efficiency of communications between clients, customers and employees. Clients could automatically send quotes, promotions and more to individual customers or groups. Scheduling functionality improved organizational capabilities in large customer databases. Custom notifications informed various parties of upcoming events and promotions.
In addition to the mailing systems, internal communications were made more effective through the design of internal broadcast systems which displayed announcements and information company-wide using audiovisual technology. These systems could be used for production management, employee communication and more.
PDF Generator
- Automatic PDF generator
- Picture-to-PDF conversion & Searchable PDF
- Generate PDF for product configurator
Modern websites have dynamic pages where the information that is displayed is generated from databases based on input from different systems such as product builders, ordering systems, e-commerce platforms, and more. However, there are situations where this data must be saved or printed. Examples of these situations include invoices, order information, shipping details, inventory data, performance statistics etc. The most common format to save the data in is PDF.
Automatic PDF generators were designed to store this unique information for later reference and put it into a more accessible format for emailing, printouts or backups. In unique situations, scanned images were converted to searchable text in PDF format to facilitate navigation through archives with large quantities of scanned information and documents.
Search Filters
- Custom search filter management
- Automatic filter generation
- Faster data navigation
Clients with large catalogues and inventory sizes required search filters to improve accessibility and the speed with which product information was retrieved. Custom search filters were built and integrated into various client systems. Multiple attributes were used to organize products and resources. In certain situations, automatically updating filters were implemented where required. Additionally, clients with administrative access could add and modify custom parameters for filters.
In situations where complex inventory structures resulted in regular search being insufficient to find items, the implementation of these search filters significantly improved the user experience. Users could select parameters to narrow down search results for faster, more accurate searches. Custom filter management allowed user-defined parameters to be set to meet unique inventory hierarchies. The integration of these search filters saved time, eliminated irrelevant results, and improved satisfaction across the board.
Database Conversions
- NoSQL, Pervasive, and CSV conversions
- Custom SQL query support
There are various outdated databases and file storage systems that exist today. These systems are incapable of integration with modern technology. However, loss of the data stored on these systems or being forced to re-upload is unacceptable for clients with large quantities of data. Therefore, these systems such as non-relational databases, Pervasive PSQL engines, CSV files and more were successfully converted to MySQL (UNIX-based) or MS-SQL (Microsoft-based) systems based on requirements.
As a result of this conversion, all data within these systems became compatible with modern technology such as Structured Query Language (SQL) queries. This data could then be utilized to meet special needs. The benefits of these upgraded SQL-supported databases included complex query support, fully indexed and searchable data, elimination of data processing errors, and no data duplication, among others.
Database Synchronization
- Multiple languages programmed
- Real-time database updates
- Synchronization with external databases
Often, important information is located in multiple systems or spread over multiple locations. It is essential to communicate specific data among these locations as required. Identifying relevant data, transferring it to a centralized database, and synchronizing the data among various sources is a major issue.
Specialized bridges were programmed for clients with multiple databases, locations, and sources of information to facilitate the synchronization of data between these. These bridges were built to translate data between various types of databases including relational and non-relational or sequential and non-sequential. Additionally, transference of data between sources written in various languages such as MySQL, MS-SQL, Oracle, etc. was established.
Performance Tracking and Reporting Systems
- Custom report generation
- Adjustable analysis parameters
- Analyze data from multiple sources
Analysis of performance at all stages including production, sales, shipping, and more is critical to success. Performance tracking systems were designed to specifications and implemented to present detailed analytics data to clients. This data could be automatically recorded over time for multiple variables including process efficiency, sales, cost of production, and more and presented as automatically generated reports. Custom parameters could be set to gather data regarding specific processes.
Online Catalogue
- Multi-system integration
- Complex item relationships
- Automatic SKU generation
Having large inventories consisting of thousands of items with different variants and combinations leads to organizational issues. One of the obstacles faced by clients is the presentation of these listings to customers. Appropriate relationships between items of different compatibility settings are critical to a smooth user experience when navigating the product listings. Additionally, identification of unique items and combinations is essential where products are modified with infinite combinations of components. Effective search functionality within such an inventory is crucial to ensure user satisfaction.
Based on individual requirements, online catalogues were implemented for various clients. These systems were implemented alongside multiple systems and databases. Integration was supported with existing systems such as inventory control, production management, e-commerce platforms, and more. Various complex relationships were defined between items and their components to ensure compatibility. Additionally, online product builders were designed and implemented as required. In these cases, every uniquely designed item variant could be automatically added to the existing catalogue with a unique automatically assigned SKU number, creating self-propagating catalogues. Other features such as table builders (one product - multiple SKUs) and compatibility filters were also designed.
User Accounts and Logins
- Dedicated login spaces
- Allow and prevent access
- Brings multiple systems together
User accounts grant controllable access to specific features within a system. Dedicated login spaces for various user types included multiple specialized features to meet specific requirements. Access control features permitted accounts with administrative access to limit users to specific information and resources within these spaces. Additionally, unique data such as resources, items, products, offers, and dedicated pricing information could be displayed within accounts.
Electronic Data Interchange
- Collaborations with clients using this tech
- Improved timelines
- Enhanced operational efficiency
Electronic Data Interchange systems improve information exchange between multiple systems. To meet specific client requirements, special EDI software was programmed for each client. All data was translated into a common language for improved communication between multiple systems. This resulted in more effective multi-system synchronization and more optimized data exchange.
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